How to Create and Print Labels in Microsoft Word

This article was co-authored by Caitlin Jaymes. Caitlin Jaymes is a Closet Organizer and Fashion Stylist based in Los Angeles, California. With a background in Fashion PR and Fashion Design, she specializes in creating wardrobes for her clients with pieces they already own. She has experience working with celebrities, editorial shoots, and men and women of all ages. Caitlin uses fashion and organization to help instill and influence confidence, ambition, and stress-free lifestyles for all her clients. She runs her business by two guiding principles: “fashion has no rules, only guidance on how to look and feel your best” and “life has too many stressors, don’t let clutter be one of them.” Caitlin’s work has been featured on HGTV, The Rachael Ray Show, VoyageLA, Liverpool Los Angeles, and the Brother Snapchat Channel.

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This wikiHow teaches you how to set up and print a template for a single label or multiple labels in Microsoft Word.

Things You Should Know Method 1 of 2:

Printing a Single Label or a Sheet of the Same Label

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Obtain the labels you need. Labels come in different sizes and for different purposes, for everything from regular, no. 10 envelopes to legal-sized mailings and CD covers. Get the labels that are best-suited for your project and needs.

Step 2 Create a new Microsoft Word document.

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Create a new Microsoft Word document. Double-click the blue app that contains or is shaped like a "W", then double-click Blank Document" in the upper-left part of the opening window.

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Step 3 Click the Mailings tab.

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\n"> Click the Mailings tab. It's at the top of the window.

Step 4 Click Labels under the

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Step 5 Add text to the label.

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Add text to the label. Do so by typing a recipient's address, name badge text, CD label, etc., in the Delivery Address field or by clicking the address book icon to the right of the field, selecting a recipient and clicking Insert.

Step 6 Click Font….

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Click Font… . This dialog box allows you to customize the look of the labels by selecting a font, text size, text color, and style.

Step 7 Customize the label text and click OK.

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\n"> Customize the label text and click OK .

Step 8 Click Options….

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\n"> Click Options… . It's a button in the Label section of the dialog box.

Step 9 Click the radio button next to your printer type.

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\n"> Click the radio button next to your printer type.

Step 10 Click the

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\n"> Click the "Label products" drop-down menu.

Step 11 Select your label manufacturer.

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Step 12 Click the

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\n"> Click the "Product number" drop down.

Step 13 Click the product number for your label.

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\n"> Click the product number for your label. It should be clearly marked on the packaging.

Step 14 Click OK.

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\n"> Click OK .

Step 15 Select the number of labels you

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Step 16 Insert the blank label sheet into your printer.

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Insert the blank label sheet into your printer. Make sure you have them aligned correctly for your printer.

Step 17 Click Print….

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Step 18 Click Print.

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Printing Labels from an Address List

<a href=Step 1 Obtain the labels you need." width="460" height="345" />

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Obtain the labels you need. Labels come in different sizes and for different purposes, for everything from regular, no. 10 envelopes to legal-sized mailings. Get the labels that are best-suited for your project and needs.

Step 2 Prepare your mailing list.

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Prepare your mailing list. Word can pull names and addresses from an Excel spreadsheet, an Access database, your Outlook contacts, or on Mac, your Apple contacts or a FileMaker Pro database. You can also type a new mailing list during the merge, if you prefer.

Step 3 Create a new Microsoft Word document.

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Create a new Microsoft Word document. Double-click the blue app that contains or is shaped like a "W", then double-click Blank Document" in the upper-left part of the opening window.

Step 4 Click the Mailings tab.

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\n"> Click the Mailings tab. It's at the top of the window.

Step 5 Click Start Mail Merge and Labels….

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Step 6 Click the radio button next to your printer type.

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\n"> Click the radio button next to your printer type.

Step 7 Click the

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\n"> Click the "Label products" drop-down menu.

Step 8 Select your label manufacturer.

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Step 9 Click the

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\n"> Click the "Product number" drop down.

Step 10 Click the product number for your label.

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\n"> Click the product number for your label. It should be clearly marked on the packaging.

Step 11 Click OK.

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\n"> Click OK .

Step 12 Click Select Recipients….

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\n"> Click Select Recipients… . It's at the left of the toolbar.

Step 13 Select your mailing list.

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Step 14 Click Address Block.

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Step 15 Select the elements you want to include on the labels.

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Select the elements you want to include on the labels. These include name format, business, name, etc.

Step 16 Click OK.

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\n"> Click OK .

Step 17 Click Update Labels.

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\n"> Click Update Labels . It's an icon in the toolbar with a green "refresh" symbol.

Step 18 Click Preview Results in the toolbar.

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\n"> Click Preview Results in the toolbar. Make sure the labels look the way you want them to.

Step 19 Insert the blank label sheets into your printer.

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Insert the blank label sheets into your printer. Make sure you have them aligned correctly for your printer.

Step 20 Click Finish & Merge and Print Documents….

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\n"> Click Finish & Merge and Print Documents… . It's at the far right of the toolbar.

Step 21 Click Print.

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Community Q&A

When I type a sheet of labels, sometimes a second blank page appears. How do I remove the second page?

Community Answer Go to the bottom of the first page, and hit the 'delete' key - it should go away.

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How do I print labels that are all different addresses? Community Answer Use a mail merge. Add all of the different addresses, then print each one.

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How do I make a full page of address labels? Community Answer

There should be an option called "mail merge." You need a mailing list and your document; the list can be a spreadsheet, an Outlook directory etc.

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Thank you for your feedback.
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